2006 Board Resolutions

25 January 2006

Assignment of Puno and Puno Law Offices to represent EEFCC in the pending case before the National Water and Resources Board

17 March 2006

Relocation of the convenience store and solicitation of interested residents or any other outside convenience store operators to operate said store; set a budget for the improvement of said convenience store, including but not limited to, the replacement of doors, repainting and rewiring, amounting to Thirty Thousand Pesos (Php30,000)

Adoption of the financial policies and procedures detailed as Policy No. 001 on the approval matrix, Policy No. 002 on the Revised Collection Policy, Policy No. 003 on the Petty Cash Fund, Policy No. 004 on the Cash Disbursement Policy, and Policy No. 005 on the Purchasing and Inventory Control Policy

Approval of the Association’s capital expenditure totaling Two Million One Hundred Forty One Thousand One Hundred Fifteen Pesos (Php2,141,115.00)

Improvement of the administrative office and setting a fund in the amount of Seventy Eight Thousand Pesos (Php78,000) for this purpose

Installation of exhaust fans on nine common area rest rooms in both towers and main exhaust blower that will extrude air from the upper ground floor ceiling and thereby eliminating the proposed elaborate duct works

Solicitation of a competitive bid for the waterproofing of health club skylight

Clearance of measures undertaken by the Board to address the construction noise from the Robinsons Land project (i.e., vocally advocating for a regulation with the estate people, finding a legal basis to control the noise, and if the nuisance continues, file a case, and advise the homeowners that the Board is taking action on this issue)

Resignation of Mr. Elvin O. Reyes and Appointment of Mr. Regis V. Puno as Corporate Secretary

Issuance of the Association’s Audited Financial Statements as of December 31, 2005 as audited by its external auditor, KPMG Laya Mananghaya & Co.

27 April 2006

Organizational Board Meeting:Election of officers

Chairman: Jose Antonio
Vice-Chairman and Vice-President: Fernando Lising
President: Cesar Rodriguez
Treasurer: Marita Limlingan
Asst. Treasurer: Ireene Sarmiento
Corporate Secretary: Regis Puno; Asst.
Corporate Secretary: Ma. Winnie Lardizabal

Creation of Committees:
Finance Committee: Marita Limlingan
Building & Grounds: Donald Marshall
Security: Fernando Lising
Housekeeping: Ireene Sarmiento

8 June 2006

Approval and awarding of the insurance coverage for the period July 31, 2006 to October 31, 2007 to the lowest responsive bid proposal submitted by Trinity Insurance Consultants, Inc. amounting to Two Million One Hundred Seventy Nine Thousand Seven Hundred Nine Pesos (Php2,179,709.00) inclusive of all premium payments, taxes and broker’s service fees

Installation of the six (6) automatic sliding doors in the condominium (the “Project”), and awarding of the Project to CMC Nivra Industries in the amount of One Million One Hundred Eighty Eight Thousand Pesos (Php1,188,000)

Claim for refund from MERALCO, amounting to Seven Hundred Ten Thousand One Hundred Fifty Pesos and Eighty Centavos (Php710,150.80) for the period April 9, 2001 to May 12, 2003, covering Cameron Tower of Essensa

Implementation of various amendments to bank signatories as a result of the changes in the composition of the board of trustees

Amendment of the Association’s house rules and regulations in relation to the use of the indoor pool, and thereby imposing, implementing and executing the following restrictions: (a) the indoor pool shall be limited to lapping and swimming exercises; and (b) the indoor pool users shall be limited to seven (7) years old and above. However, activities shall be restricted to lapping and swimming exercises only while recreational activities and swimming lessons for beginners shall be conducted at the outdoor pool

Completion of the rectification works (of the convenience outlet)

Authority of Mr. Cesar Rodriguez to sign, execute and deliver, any and all documents, or such other letters in connection with the execution of the fifth amendment to the amended master deed of the association

Discussion on the appointment of a new Officer/Asst. Manager

Transfer of the Association’s current account from BPI-Forbes Park Branch to Banco de Oro-Market Market Branch, and the short-term placement from BDO-SM Megamall Branch to BDO-Market Market Branch

Consultation with a technical expert on the rehabilitation of the cable wires of the gondolas and the cooling towers

12 July 2006

Verification of the indoor pool carbon monoxide;

Approval of the earthquake drill in the condominium at a specific time and date to be officially set by management, and to be disseminated to all the residents

Adoption and imposition of sanctions, in connection with its policies laid down in the Association’s house rules and regulations, mitigation measures to resolve over speeding incidents in Essensa (including but not limited to,

(a ) communication and education of drivers and the unit owners regarding the Association’s rules and policies in driving and over speeding;

(b ) placing deterrents in the basement parking (i.e., installing tiger eye, using indentation lines);

(c ) empowering the guards to issue tickets to over speeding drivers; and

(d ) installation of more signages (to remind the drivers to slow down)

Assignment of Security Committee to study the security guard rates

Authorization of the Association’s short-term placements maintained with Rizal Commercial Banking Corporation and Banco de Oro for the amount of Twenty Million Six Hundred Sixty Nine Thousand Seven Hundred Sixty Four and Fifty Three Centavos (Php20,669,764.53) and Fourteen Million Twenty Seven Thousand Eight Hundred Thirty Three and Seventy Five Centavos (Php14,027,833.75), respectively

Adoption and amendment of the Association’s health club rules and regulations in relation to the use of said health club as recommended by the Housekeeping Committee

Adoption and reiteration of the Association’s policy contained in Section 5.7.1 of the Association’s house rules and regulations which mandates that each unit is allowed to keep no more than one big dog or two small dogs or two cats and a reasonable number of birds and fish

Assignment of Building and Grounds Committee to study the installation of multi-split type air con units

Mandate to Management to report on the safety tests made in the elevators of Essensa for the past five years

Management’s letter complaints on the noise disturbance to RLC

Adoption and reiteration of the Association’s policy to keep the hallways readily accessible, free and clear from litter or any obstruction

Adoption and reiteration of the Association’s policy to segregate the garbage accordingly

Approval of the biometrics system

16 August 2006

Resignation of Mr. Regis V. Puno and Appointment of Mr. Joseph J. Marigomen as Corporate Secretary

Study of the Building and Grounds Committee of the indoor pool carbon monoxide

Discussion on the appointment of an understudy of the President or an Asst. General Manager (Authority to engage an assistant or understudy of the President outside of Century Properties Management, Inc. whose job description, terms and conditions of employment is still subject for review and verification)

Installation of the payroll program in conjunction with the Association’s newly installed biometrics finger scanner and the allocation of such specific amount as would be necessary to install said program

Discussion on the installation of the split type air con considering the limited capacity of the system, and possible engagement of a third-party technical consultant

Imposition of a move-in/move-out fee of Ten Thousand Pesos (Php10,000) per year upon all the unit owners, residents and/or tenants of Essensa, to cover for any and all costs, expenses or damages arising out of or in connection with moving in or moving out of any particular unit of the Essensa

Discussion on the rental rate of CPI

Opening of a Banco de Oro-Ayala Branch account

28 November 2006

Suspension of the use of elevators when going to the upper ground floor, and in lieu thereof, the stairs leading to the upper ground floor will be opened for such purpose. Doormen will likewise be installed in the elevators during rush hours to assist the residents

Approval of the 2007 operating expense budget as presented by Essensa’s Management, and maintenance of the association dues of Php75.00 per square meter per month

Provision of additional subsidy in kind to the Association’s security guards, approximately amounting to Php20.00 a day, in consideration of the efficient services rendered by said guards but only provided as a matter of gratuity without guarantee of regularity or being customary in nature

Concession afforded to unit owners and/or tenants to avail of the prompt payment discount of eight per cent (8%) on association dues for payments made and settled a year in advance if said payment is made prior to January 15, 2007, and six per cent (6%) discount on association dues for payments made and settled a year in advance if said payment is made from January 16 to February 15, 2007

Implementation of a penalty of Five Hundred Pesos (Php500) per month per animal or pet being maintained by said unit owner or tenant in excess of the allowed limit provided in the association’s house rules and regulations

Implementation of the move-in/move-out fee of Ten Thousand Pesos (Php10,000) per year to unit owners, residents and/or tenants of the Corporation transferring from one unit to another unit within Essensa

Approval of payment in advance, on or before December 31, 2006, of the real estate taxes due to the City Government of Taguig to avail of the twenty percent (20%) discount amounting to Php1,230,600.00

Discussion on damages sustained by certain units in Essensa from the typhoon

Authority to install a split type air conditioner in the condominium’s lobby

Discussion on the rental rate of CPI

Installation of the e-pass garage parking

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2006 Board Resolutions